Outlook should be configured correctly before using Outlook-QuoteFix:Starting Outlook-QuoteFix
- You must not use Microsoft Word for editing your messages, i.e. uncheck [Tools -> Options -> Mail Format -> use Microsoft Word to edit e-mail messages].
- You will receive the best results when not letting Outlook indent the original message with a prefix such as '>'. Instead, pick [Tools -> Options -> Settings -> Email Options -> Include original message text]
- The wrap column in Outlook must not be lower than the one in Outlook-QuoteFix (see below).
Start Outlook-QuoteFix via the start menu or the icon that was created on your desktop:
Outlook with QuoteFix will launch MS Outlook together with Outlook-QuoteFix. Note that by default, Outlook-QuoteFix is configured to terminate as soon as Outlook is closed.Using the default settings, Outlook-QuoteFix stand-alone will only start Outlook-QuoteFix if Outlook is already running. But if you disable the option Depend on Outlook in Advanced Options, you can use this shortcut to start Outlook-QuoteFix without Outlook. If you would like to keep Outlook-QuoteFix running all the time, disable Depend on Outlook and copy the stand-alone shortcut to your StartUp folder.
The Tray Icon
When Outlook-QuoteFix is running, an icon will appear in the system tray. Double click on the icon to open a dialog that allows you to change some options and provides you with useful information. Alternatively, you can right click on the icon. You then have the following options:Options (Message Composition)
- Show (display the dialog)
- Invert Cursor/Sig placement (to quickly change from top to bottom posting - for those who need it; naturally, both options should be either top or bottom)
- Terminate (end Outlook-QuoteFix)
It is advisable to configure Outlook-QuoteFix before actually using it. Some changes in your Outlook options may furthermore be necessary.Working with Outlook-QuoteFix
Quote Character The character you want to use for indentation. If you have configured Outlook to indent the text with a character as well, it must be the same character as the one here (see Tools -> Options -> Settings -> Email Options) Wrap Column The position at which Outlook-QuoteFix should wrap lines. The setting must be smaller or equal to the setting in in Outlook (see Tools -> Options -> Mail Format -> Settings -> Automatically wrap text at XX characters). Compressed Indentation Select this option to remove spaces from the indentation. For example, '> > > >' would become '>>>>'. Position cursor at top Will move the cursor to the top of the message after it is processed by Outlook-QuoteFix. Note that these two settings determine the posting type, which in turn affects the number of empty lines that Outlook-QuoteFix will insert/remove at appropriate positions.
Disabling 'Move signature to bottom' implies top posting.
'Move sig to bottom' and 'Position cursor at top' equals interspersed posting.
Bottom posting is selected with 'Move sig to bottom' enabled and 'Position cursor at top' disabled.
Move sig to bottom If selected, will move your signature to the bottom of the message, i.e. below the quoted message. Naturally, your signature must be configured to get inserted autmatically. Strip quoted signature If selected, will strip the signature (if any) of the message you reply to. Fix existing quotes This feature will attempt to fix messages that were quoted wrongly by OE/Outlook alone as you reply (i.e. incorrect line breaks will be removed and the corresponding paragraphs will get reformatted accordingly). Do not expect this to correct all quoting errors; it is merely an attempt. Quote Header Styles Brings up a dialog that allows you to select your favourite attribution line(s). You can choose between the normal quote header (Outlook), a short header, a short header with email address, no header at all and a custom header which you can define according to your needs.
The Log List
Outlook-QuoteFix will automatically reformat messages (and thereby fix the quoting and apply whatever other modifications you've chosen) whenever you press reply or forward in Outlook.
Naturally, Outlook-QuoteFix only processes plain-text messages. When you are editing a HTML or RichText message, you can get it processed by choosing [Format -> Plain-text] while editing. If you don't like HTML anyway, you could also consider configuring Outlook to send messages in plain-text only – if that is possible in your Outlook version.
The log list at the top of the dialog shows you which message composition windows Outlook-QuoteFix has detected and how they were processed - or which errors occurred.
Check Interval The interval (in ms) in which Outlook-QuoteFix becomes active. Decrease for faster reactions, but don't set it too low. Depend on Outlook Select this option if you want Outlook-QuoteFix to be closed as soon as Outlook is closed. It helps save system resources and is generally recommended. Ctrl... This setting allows you to configure the function of the Ctrl hotkey, which can be used to temporarily (de)activate Outlook-QuoteFix.
If, for example, you do not want to use QuoteFix on some messages, set this option to deactivates and press Ctrl while clicking 'Reply' or 'Forward' in Outlook. Outlook-QuoteFix will then ignore the message and not do any processing.
Note that you must keep Ctrl pressed for at least as long as your 'Check Interval' is after you release the mouse button - so if you press it for just about a second, you should be on the safe side.